Microsoft Access XP Shortcuts
Keyboard Shortcuts
You can use shortcut keys for quick access to
frequently used commands or operations. The topics below list the shortcut keys
available in Microsoft Access. You can also use access keys to move the focus
to a menu, command, or control without using the mouse.
General shortcut keys
F1
To
display the Office Assistant and Microsoft Access Help; context-sensitive Help
about the selected property, control, macro action, or Visual Basic keyword; or
alerts with a Help button
SHIFT+F1
To
display ScreenTips in a dialog box, after selecting the option by using the
keyboard
CTRL+N
To
open a new database
CTRL+O
To
open an existing database
ALT+F4
To
quit Microsoft Access
CTRL+P
To
print the current or selected object
P or CTRL+P
To
open the Print dialog box
S
To
open the Page Setup dialog box
C or ESC
To
cancel Print Preview or Layout Preview
CTRL+S or SHIFT+F12 or
ALT+SHIFT+F2
To
save a database object
F12 or ALT+F2
To
open the Save As dialog box
F4 or ALT+DOWN ARROW
To
open a combo box
F9
To
refresh the contents of a Lookup
field (Lookup field: A field, used on a form or
report in an Access database, that either displays a list of values retrieved
from a table or query, or stores a static set of values.) list box
or combo box
DOWN ARROW
To
move down one line
PAGE DOWN
To
move down one page
UP ARROW
To
move up one line
PAGE UP
To
move up one page
TAB
To
exit the combo box or list box
Finding
and replacing text or data
CTRL+F
To
open the Find tab in the Find and Replace dialog box (Datasheet
view and Form view only)
CTRL+H
To
open the Replace tab in the Find and Replace dialog box
(Datasheet view and Form view only)
SHIFT+F4
To
find the next occurrence of the text specified in the Find and Replace
dialog box when the dialog box is closed (Datasheet view and Form view only)
F2
To
switch between Edit mode (with insertion point displayed) and Navigation
mode (Navigation mode: The mode in Microsoft
Access in which an entire field is selected and the insertion point is not
visible. In Navigation mode, you can move between fields by using the arrow
keys.)
F4
To
switch to the property sheet (Design view in forms and reports in databases and
Access projects)
F5
To
switch to Form view from form Design view
F6
To
switch between the upper and lower portions of a window (Design view of tables,
macros, and queries and the Advanced Filter/Sort window only)
F7
To
switch to the Code Builder from form or report Design view (Design view window
or property sheet)
SHIFT+F7
To
switch from the Visual Basic Editor to form or report Design view
ALT+V+P
To
open property sheet for a selected object
Editing
controls in form and report Design view
SHIFT+ENTER
To
add a control to a section
CTRL+C
To
copy the selected control to the Clipboard
CTRL+X
To
cut the selected control and copy it to the Clipboard
CTRL+V
To
paste the contents of the Clipboard in the upper-left corner of the selected
section
CTRL+RIGHT ARROW
To
move the selected control to the right
CTRL+LEFT ARROW
To
move the selected control to the left
CTRL+UP ARROW
To
move the selected control up
CTRL+DOWN ARROW
To
move the selected control down
SHIFT+DOWN ARROW
To
increase the height of the selected control
SHIFT+RIGHT ARROW
To
increase the width of the selected control
SHIFT+UP ARROW
To
reduce the height of the selected control
SHIFT+LEFT ARROW
To
reduce the width of the selected control
F11
To
bring the Database window to the front
CTRL+F6
To
cycle between open windows
ENTER
To
restore the selected minimized window when all windows are minimized
CTRL+F8
To
turn on Resize mode for the active window when its not maximized; press the
arrow keys to resize the window
ALT+SPACEBAR
To
display the Control menu
SHIFT+F10
To
display the shortcut menu
CTRL+W or CTRL+F4
To
close the active window
ALT+F11
To
switch between the Visual Basic Editor and the previous active window
ALT+SHIFT+F11
To
switch to the Microsoft Script Editor from the previous active window
TAB
Move
to the Help button
in the wizard
SPACEBAR, with the Help button selected
Show
the Assistant in a wizard or dialog box. To hide the Assistant, press SPACEBAR
again. Note that not all wizards or dialog boxes have Help provided by the
Assistant.
ALT+N
To
move to the next window in the wizard
ALT+B
To
move to the previous window in the wizard
ALT+F
To
close the wizard window
Note You can not use CTRL+TAB to navigate from one
wizard window to another. CTRL+TAB will move the cursor between dialog
boxes and controls on the wizard window.
F2
To
display the complete hyperlink address for a selected hyperlink
F7
To
check spelling
SHIFT+F2
To
open the Zoom box to conveniently enter expressions and other text in small
input areas
ALT+ENTER
To
display a property sheet in Design view
ALT+F4
To
quit Microsoft Access, close a dialog box, or close a property sheet
CTRL+F2
To
invoke a Builder
CTRL+F11
To
toggle between a custom menu bar and a built-in menu bar
CTRL+RIGHT ARROW or CRTL+COMMA
(,)
To
toggle forward between views when in a table, query, form, report, page, view
, PivotTable list, PivotChart report, stored procedure, or Access project
(.adp) function. If there are additional views available, successive keystrokes
will move to the next available view.
CTRL+LEFT ARROW or CRTL+PERIOD
(.)
To
toggle back between views when in a table, query, form, report, page, view,
PivotTable list, PivotChart report, stored procedure, or .adp function. If
there are additional views available, successive keystrokes will move to the
previous view
Editing
and navigating the Object list
F2
To
rename a selected object
DOWN ARROW
To
move down one line
PAGE DOWN
To
move down one window
END
To
move to the last object
UP ARROW
To
move up one line
PAGE UP
To
move up one window
HOME
To
move to the first object
Navigating
and opening objects
CTRL+TAB
To
cycle through the Objects bar top to bottom
SHIFT+CTRL+TAB
To
cycle through the Objects bar bottom to top
ENTER or ALT+O
To
open the selected table or query in Datasheet view, or form in Form view
ENTER
To
open the selected report in Print Preview
ENTER
To
open the selected data access page in Page view
ENTER
To
run the selected macro
CTRL+ENTER or ALT+D
To
open the selected table, query, form, report, data access page, macro, or
module in Design view
ALT+N
To
create a new table, query, form, report, data access page, macro, or module
F5
To
refresh the Database window
CTRL+G
To
display the Immediate window in the Visual Basic Editor
SHIFT+F10
To
show the shortcut menu
F10
To
make the menu bar active
ALT+SPACEBAR
To
show the program icon menu (on the program title bar)
DOWN ARROW or UP ARROW
With
the menu or submenu is visible, to select the next or previous command
LEFT ARROW or RIGHT ARROW
To
select the menu to the left or right; or, when a submenu is visible, to switch
between the main menu and the submenu
HOME or END
To
select the first or last command on the menu or submenu
ALT
To
close the visible menu and submenu at the same time
ESC
To
close the visible menu; or, with a submenu visible, to close the submenu only
CTRL+TAB or CTRL+SHIFT+TAB
To
select the next or previous toolbar
TAB or SHIFT+TAB
When
a toolbar is active, to select the next or previous button or menu on the
toolbar
ENTER
When
a menu on a toolbar is selected, to open the menu
ENTER
When
a button is selected, to perform the action assigned to a button
Work
in windows and dialog boxes
ALT+TAB
To
switch to the next program
ALT+SHIFT+TAB
To
switch to the previous program
CTRL+ESC
To
show the Windows Start menu
CTRL+W
To
close the active database window
CTRL+F6
To
switch to the next database window
CTRL+SHIFT+F6
To
switch to the previous database window
ENTER
To
restore the selected minimized window when all windows are minimized
CTRL+TAB or CTRL+PAGE DOWN
To
switch to the next tab in a dialog box
CTRL+SHIFT+TAB or CTRL+PAGE UP
To
switch to the previous tab in a dialog box
TAB
To
move to the next option or option group
SHIFT+TAB
To
move to the previous option or option group
Arrow keys
To
move between options in the selected drop-down list box, or to move between
some options in a group of options
SPACEBAR
To
perform the action assigned to the selected button; select or clear the check
box
Letter key for the first
letter in the option name you want (when a drop-down list box is selected)
To
move to the option by the first letter in the option name in a drop-down list
box
ALT+letter key
To
select the option, or to select or clear the check box by the letter underlined
in the option name
ALT+DOWN ARROW
To
open the selected drop-down list box
ESC
To
close the selected drop-down list box
ENTER
To
perform the action assigned to the default button in the dialog box
ESC
To
cancel the command and close the dialog box
ALT+F4
To
close a dialog box
HOME
To
move to the beginning of the entry
END
To
move to the end of the entry
LEFT ARROW or RIGHT ARROW
To
move one character to the left or right
CTRL+LEFT ARROW or CTRL+RIGHT
ARROW
To
move one word to the left or right
SHIFT+HOME
To
select from the insertion point to the beginning of the entry
SHIFT+END
To
select from the insertion point to the end of the entry
SHIFT+LEFT ARROW
To
select one character to the left
SHIFT+RIGHT ARROW
To
select one character to the right
CTRL+SHIFT+LEFT ARROW
To
select one word to the left
CTRL+SHIFT+RIGHT ARROW
To
select one word to the right
Work
with the Open, File New Database, and Save dialog boxes
ALT+1
Go to
the previous folder ()
ALT+2
Open
the folder up one level from the open folder (Up One Level button )
ALT+3
Close
the dialog box, and open your World Wide WebWorld Wide Web search page (Search
the Web button )
ALT+4
Delete
the selected folder or file (Delete button )
ALT+5
Create
a new subfolder in the open folder (Create New Folder button )
ALT+6
Switch
between List, Details, Properties, and Preview views
ALT+7
Show
the Tools menu (Tools button)
F6
Move
to a task
pane (task pane: A window within an Office
application that provides commonly used commands. Its location and small size
allow you to use these commands while still working on your files.)
from another pane in the program window. (You may need to press F6 more than
once.)
Note If pressing F6 doesn't display the task
pane you want, try pressing ALT to place focus on the menu bar, and then
pressing CTRL+TAB to move to the task pane.
CTRL+TAB
When
a menu or toolbar (toolbar: A bar with buttons and options that you use
to carry out commands. To display a toolbar, use the Customize dialog box (point to Toolbars on the View menu
and click Customize). To see
more buttons, click Toolbar Options at the end of the toolbar.) is active, move
to a task pane. (You may need to press CTRL+TAB more than once.)
TAB or SHIFT+TAB
When
a task pane is active, select the next or previous option in the task
pane
CTRL+DOWN ARROW
Display
the full set of commands on the task pane menu
DOWN ARROW or UP ARROW
Move
among choices in a selected submenu; move among certain options in a group of
options
SPACEBAR or ENTER
Open
the selected menu, or perform the action assigned to the selected button
SHIFT+F10
Open
a shortcut
menu (shortcut menu: A menu that shows a list of
commands relevant to a particular item. To display a shortcut menu, right-click
an item or press SHIFT+F10.); open a drop-down menu for the selected
gallery item
HOME or END
When
a menu or submenu is visible, select the first or last command on the menu or
submenu
PAGE UP or PAGE DOWN
Scroll
up or down in the selected gallery list
CTRL+HOME or CTRL+END
Move
to the top or bottom of the selected gallery list
Get
help from the Office Assistant
To perform most of the following
actions, the Office Assistant must be turned on and visible.
F1, if the Assistant is not
showing
Get
Help from the Assistant
F1, if the Assistant is
showing
Display
the Assistant balloon
ALT+number (ALT+1 is
the first topic, ALT+2 is the second, and so on)
Select
a Help topic from the list the Assistant displays
ALT+DOWN ARROW
See
more Help topics
ALT+UP ARROW
See
previous Help topics
ESC
Close
an Assistant message
ESC
Close
a tip
If Help is not open, press F1.
F6
Move
between the navigation
pane (navigation pane: The area in the Help window
that contains the Table of Contents, the Answer Wizard, and the Index.)
and topic
pane (topic pane: The area of the Help window that
contains a Help topic.)
TAB
Select
the next hidden text or hyperlink, or Show All or Hide All at the
top of a topic
SHIFT+TAB
Select
the previous hidden text or hyperlink, or the Browser View button at the
top of a Microsoft Office Web site article
ENTER
Perform
the action for the selected Show All, Hide All, hidden text, or
hyperlink
ALT+O
Display
the Options menu to access any Help toolbar command
ALT+SPACEBAR
Display
the program Control menu
ALT+F4
Close
the active Help window
Note
If you use a screen
review utility (screen review utilities: Accessibility
aids for people who are blind or have learning disabilities, such as dyslexia.
These aids make on-screen information available as synthesized speech or a
refreshable Braille display.) or other accessibility
aid (accessibility aids: Utilities that make
computers easier to use for people with disabilities. Examples of accessibility
aids include screen readers, speech recognition programs, and on-screen
keyboards. ), you'll get the best results with Help if you enter
questions in the Answer Wizard tab in the Help window rather than in the
Office Assistant balloon or in the Ask a Question box.
Move
around in the navigation pane
CTRL+TAB
Switch
to the next tab
CTRL+SHIFT+TAB
Switch
to the previous tab
ALT+C
Switch
to the Contents tab
ALT+A
Switch
to the Answer Wizard tab
ALT+I
Switch
to the Index tab
ENTER
Open
or close a selected book, or open a selected Help topic
DOWN ARROW
Select
the next book or Help topic
UP ARROW
Select
the previous book or Help topic
ALT+LEFT ARROW
Go
back to a Help topic you viewed previously
ALT+RIGHT ARROW
Go
forward to a Help topic you viewed previously
TAB
Go to
the first or next hyperlink
SHIFT+TAB
Go to
the last or previous hyperlink
ENTER
Activate
a selected hyperlink
ESC
Close
a pop-up window
UP ARROW
Scroll
toward the beginning of a Help topic
DOWN ARROW
Scroll
toward the end of a Help topic
PAGE UP
Scroll
toward the beginning of a Help topic in larger increments
PAGE DOWN
Scroll
toward the end of a Help topic in larger increments
HOME
Move
to the beginning of a Help topic
END
Move
to the end of a Help topic
CTRL+P
Print
the active Help topic
CTRL+A
Select
the entire Help topic
CTRL+C
Copy
the selected items to the Clipboard
SHIFT+F10
Keyboard
shortcuts for using the Ask a Question box
Press F10 or ALT to select the menu bar, and
then press TAB until the insertion point appears in the Ask a Question
box. Type your question, and then press ENTER.
To select a topic, use the UP or DOWN arrow
keys, and then press ENTER to open the topic in the Help window. To select the
next or previous set of topics in the Microsoft Office Assistant balloon,
select See more or See previous, and then press ENTER.
Using
expandable links to view information in a Help topic
Many Help topics use hidden text and
expandable hyperlinks to show or hide additional information within the topics.
You don't have to jump to a different Help topic to see information, and the
content is easy to scan. You can use the expandable hyperlinks one at a time,
or use Show All or Hide All to open or close all of the
expandable hyperlinks in the topic.
Within the Help window, press SHIFT+ TAB to
select the previous hidden text or hyperlink, or to select Show All or Hide
All at the top of a topic. Press TAB to select the next hidden text or
hyperlink, or to select Show All or Hide All at the top of a
topic.
Note
If you are using a screen reader to read Help topics, you must first expand all
the links in the topic by using the Show All button.
ALT+F+D+A
Send
the active database object as an e-mail message
CTRL+SHIFT+B
Open
the Address Book
ALT+K
Check
the names in the To, Cc, and Bcc boxes against the Address
Book
TAB
Select
the next box in the e-mail header or the body of the message when the last box
in the e-mail header is active
SHIFT+TAB
Select
the previous field or button in the e-mail header
Keys for working with text and data
SHIFT+RIGHT ARROW
To
extend one character to the right
CTRL+SHIFT+RIGHT ARROW
To
extend one word to the right
SHIFT+LEFT ARROW
To
extend one character to the left
CTRL+SHIFT+LEFT ARROW
To
extend one word to the left
Note To cancel a selection, use the opposite
arrow key.
TAB
To
select the next field
F2
To
switch between Edit mode (with insertion point displayed) and Navigation
mode (Navigation mode: The mode in Microsoft
Access in which an entire field is selected and the insertion point is not
visible. In Navigation mode, you can move between fields by using the arrow
keys.)
SHIFT+SPACEBAR
To
switch between selecting the current record and the first field of the current
record, in Navigation mode
SHIFT+UP ARROW
To
extend selection to the previous record, if the current record is selected
SHIFT+DOWN ARROW
To
extend selection to the next record, if the current record is selected
CTRL+A or CTRL+SHIFT+SPACEBAR
To
select all records
F8
To
turn on Extend mode (EXT appears in the lower-right corner of the window);
pressing F8 repeatedly extends the selection to the word, the field, the record
(in Datasheet view only), and all records
LEFT ARROW or RIGHT ARROW
To
extend a selection to adjacent fields in the same row in Datasheet view
UP ARROW or DOWN ARROW
To
extend a selection to adjacent rows in Datasheet view
SHIFT+F8
To
undo the previous extension
ESC
To
cancel Extend mode
Selecting
and moving a column in Datasheet view
CTRL+SPACEBAR
To
select the current column or cancel the column selection, in Navigation
mode (Navigation mode: The mode in Microsoft
Access in which an entire field is selected and the insertion point is not
visible. In Navigation mode, you can move between fields by using the arrow
keys.) only
SHIFT+RIGHT ARROW
To
select the column to the right, if the current column is selected
SHIFT+LEFT ARROW
To
select the column to the left, if the current column is selected
CTRL+SHIFT+F8
To
turn on Move
mode (Move mode: The mode in which you can move
column(s) in Datasheet view by using the left and right arrow keys.);
then press the RIGHT ARROW or LEFT ARROW key to move selected column(s) to the
right or left
Note If the insertion point isn't visible,
press F2 to display it.
Moving
the insertion point in a field
RIGHT ARROW
To
move it one character to the right
CTRL+RIGHT ARROW
To
move it one word to the right
LEFT ARROW
To
move it one character to the left
CTRL+LEFT ARROW
To
move it one word to the left
END
To
move it to the end of the field, in single-line fields
CTRL+END
To
move it to the end of the field, in multiple-line fields
HOME
To
move it to the beginning of the field, in single-line fields
CTRL+HOME
To
move it to the beginning of the field, in multiple-line fields
Copying,
moving, or deleting text
CTRL+C
To
copy the selection to the Clipboard
CTRL+X
To
cut the selection and copy it to the Clipboard
CTRL+V
To
paste the contents of the Clipboard at the insertion point
BACKSPACE
To
delete the selection or the character to the left of the insertion point
DELETE
To
delete the selection or the character to the right of the insertion point
CTRL+DELETE
To
delete all characters to the right of the insertion point
CTRL+Z or ALT+BACKSPACE
To
undo typing
ESC
To
undo changes in the current field or current record; if both have been changed,
press ESC twice to undo changes, first in the current field and then in the current
record
Entering
data in Datasheet or Form view
CTRL+SEMICOLON (;)
To
insert the current date
CTRL+SHIFT+
To
insert the current time
CTRL+ALT+SPACEBAR
To
insert the default value for a field
CTRL+APOSTROPHE (')
To
insert the value from the same field in the previous record
CTRL+PLUS SIGN (+)
To
add a new record
CTRL+MINUS SIGN (-)
To
delete the current record
SHIFT+ENTER
To
save changes to the current record
SPACEBAR
To
switch between the values in a check box or option button
CTRL+ENTER
To
insert a new line
Refreshing
fields with current data
F9
To
recalculate the fields in the window
SHIFT+F9
To requery (requery: To rerun a query underlying the active form
or datasheet in order to reflect changes to the records, display newly added
records, and eliminate deleted records.) the underlying tables; in a
subform, this requeries the underlying table for the subform only
F9
Refresh
the contents of a Lookup
field (Lookup field: A field, used on a form or
report in an Access database, that either displays a list of values retrieved
from a table or query, or stores a static set of values.) list box
or combo box
Keys for navigating records
F2
To
switch between Edit mode (with insertion point displayed) and Navigation mode
F4
To
switch to the property sheet (Design view in forms and reports in databases and
Access projects)
F5
To
switch to Form view from form Design view
F6
To
switch between the upper and lower portions of a window (Design view of the
Advanced Filter/Sort window only)
F7
To
switch to the Code Builder from form or report Design view (Design view window or
property sheet)
F8
Invokes
the field list in a form, report , or data access page. If field list is
already open, moves focus to field list
SHIFT+F7
To
switch from the Visual Basic Editor to form or report Design view
SHIFT+F7
To
switch from a control's property sheet in form or report Design view to the
design surface without changing the control focus
ALT+ENTER
To
display a property sheet in Design view
ENTER or ALT+O
To
open the selected form in Form view
CTRL+ENTER or ALT+D
To
open the selected table, query, form, report, data access page, macro, or
module in Design view
CTRL+TAB
With
focus set to a section, will move the focus to a subsection
F5
To
move to the record
number box (record number box: A small box that
displays the current record number in the lower-left corner in Datasheet view
and Form view. To move to a specific record, you can type the record number in
the box, and press ENTER.); then type the record number and press
ENTER
Navigating
between fields and records
TAB or RIGHT ARROW
To
move to the next field
END
To
move to the last field in the current record, in Navigation
mode (Navigation mode: The mode in Microsoft
Access in which an entire field is selected and the insertion point is not
visible. In Navigation mode, you can move between fields by using the arrow
keys.)
SHIFT+TAB, or LEFT ARROW
To
move to the previous field
HOME
To
move to the first field in the current record, in Navigation mode
DOWN ARROW
To
move to the current field in the next record
CTRL+DOWN ARROW
To
move to the current field in the last record, in Navigation mode
CTRL+END
To
move to the last field in the last record, in Navigation mode
UP ARROW
To
move to the current field in the previous record
CTRL+UP ARROW
To
move to the current field in the first record, in Navigation mode
CTRL+HOME
To
move to the first field in the first record, in Navigation mode
Navigating
to another screen of data
PAGE DOWN
To go
down one screen
PAGE UP
To go
up one screen
CTRL+PAGE DOWN
To go
right one screen
CTRL+PAGE UP
To go
left one screen
F5
From
the subdatasheet to move to the record
number box (record number box: A small box that
displays the current record number in the lower-left corner in Datasheet view
and Form view. To move to a specific record, you can type the record number in
the box, and press ENTER.); then type the record number and press
ENTER
Expanding
and collapsing subdatasheet
CTRL+SHIFT+DOWN ARROW
From
the datasheet to expand the records subdatasheet
CTRL+SHIFT+UP ARROW
To
collapse the subdatasheet
Navigating
between the datasheet and subdatasheet
TAB
To
enter the subdatasheet from the last field of the previous record in the
datasheet
SHIFT+TAB
To
enter the subdatasheet from the first field of the following record in the
datasheet
CTRL+TAB
To
exit the subdatasheet and move to the first field of the next record in the
datasheet
CTRL+SHIFT+TAB
To
exit the subdatasheet and move to the last field of the previous record in the
datasheet
TAB
From
the last field in the subdatasheet to enter the next field in the datasheet
DOWN ARROW
From
the datasheet to bypass the subdatasheet and move to the next record in the
datasheet
UP ARROW
From
the datasheet to bypass the subdatasheet and move to the previous record in the
datasheet
Note You can navigate between fields and
records in a subdatasheet with the same shortcut keys used in Datasheet view.
F5
To
move to the record
number box (record number box: A small box that
displays the current record number in the lower-left corner in Datasheet view
and Form view. To move to a specific record, you can type the record number in
the box, and press ENTER.); then type the record number and press
ENTER
Navigating
between fields and records
TAB
To
move to the next field
SHIFT+TAB
To
move to the previous field
END
To
move to the last field in the current record, in Navigation
mode (Navigation mode: The mode in Microsoft
Access in which an entire field is selected and the insertion point is not
visible. In Navigation mode, you can move between fields by using the arrow
keys.)
CTRL+END
To
move to the last field in the last record, in Navigation mode
HOME
To
move to the first field in the current record, in Navigation mode
CTRL+HOME
To
move to the first field in the first record, in Navigation mode
CTRL+PAGE DOWN
To
move to the current field in the next record
CTRL+PAGE UP
To
move to the current field in the previous record
Navigating
in forms with more than one page
PAGE DOWN
To go
down one page; at the end of the record, moves to the equivalent page on the
next record
PAGE UP
To go
up one page; at the end of the record, moves to the equivalent page on the
previous record
Navigating
between the main form and subform
TAB
To
enter the subform from the preceding field in the main form
SHIFT+TAB
To
enter the subform from the following field in the main form
CTRL+TAB
To
exit the subform and move to the next field in the master form or next record
CTRL+SHIFT+TAB
To
exit the subform and move to the previous field in the main form or previous
record
Navigate
in Print Preview and Layout Preview
Dialog
box and window operations
P or CTRL+P
To
open the Print dialog box
S
To
open the Page Setup dialog box
Z
To
zoom in or out on a part of the page
C or ESC
To
cancel Print Preview or Layout Preview
F5
To
move to the page number box; then type the page number and press ENTER
PAGE DOWN or DOWN ARROW
To
view the next page (when Fit To Window is selected)
PAGE UP or UP ARROW
To
view the previous page (when Fit To Window is selected)
Navigating
in Print and Layout Preview
DOWN ARROW
To
scroll down in small increments
PAGE DOWN
To
scroll down one full screen
CTRL+DOWN ARROW
To
move to the bottom of the page
UP ARROW
To
scroll up in small increments
PAGE UP
To
scroll up one full screen
CTRL+UP ARROW
To
move to the top of the page
RIGHT ARROW
To
scroll to the right in small increments
END or CTRL+RIGHT ARROW
To
move to the right edge of the page
CTRL+END
To
move to the lower-right corner of the page
LEFT ARROW
To
scroll to the left in small increments
HOME or CTRL+LEFT ARROW
To
move to the left edge of the page
CTRL+HOME
To
move to the upper-left corner of the page
Navigate
in the Database Diagram window in a Microsoft Access project
ESC
Move
from a table cell to the tables title bar
ENTER
Move
from a tables title bar to the last cell you edited
TAB
Move
from table title bar to table title bar, or
from cell to cell inside a table
ALT + DOWN ARROW
Expand
a list inside a table
DOWN ARROW
Scroll
through the items in a drop-down list from top to bottom
UP ARROW
Move
to the previous item in a list
ENTER
Select
an item in a list and move to the next cell
SPACEBAR
Change
the setting in a check box
HOME
Go to
the first cell in the row, or
to the beginning of the current cell
END
Go to
the last cell in the row, or
to the end of the current cell
PAGE DOWN
Scroll
to the next "page" inside a table, or
to the next "page" of the diagram
PAGE UP
Scroll
to the previous "page" inside a table, or
to the previous "page" of the diagram
Navigate
in the Query Designer in an Access project
F6, SHIFT+F6
Move
among the Query Designer panes
TAB, or SHIFT+TAB
Move
among tables, views, and functions, (and to join lines, if available)
Arrow keys
Move
between columns in a table, view, or function
SPACEBAR or PLUS key
Choose
the selected data column for output
SPACEBAR or MINUS key
Remove
the selected data column from the query output
DELETE
Remove
the selected table, view, or functiion, or join line from the query
Note If multiple items are selected, pressing SPACEBAR
affects all selected items. Select multiple items by holding down the SHIFT key
while clicking them. Toggle the selected state of a single item by holding down
CTRL while clicking it.
Arrow keys or TAB or SHIFT+TAB
Move
among cells
CTRL+DOWN ARROW
Move
to the last row in the current column
CTRL+UP ARROW
Move
to the first row in the current column
CTRL+HOME
Move
to the top left cell in the visible portion of grid
CTRL+END
Move
to the bottom right cell
UP ARROW or DOWN ARROW
Move
in a drop-down list
CTRL+SPACEBAR
Select
an entire grid column
F2
Toggle
between edit mode and cell selection mode
CTRL+C
Copy
selected text in cell to the Clipboard (in edit mode)
CTRL+X
Cut
selected text in cell and place it on the Clipboard (in edit mode)
CTRL+V
Paste
text from the Clipboard (in edit mode)
INS
Toggle
between insert and overstrike mode while editing in a cell
SPACEBAR
Toggle
the check box in the Output column
Note
If multiple items are selected,
pressing this key affects all selected items.
DELETE
Clear
the selected contents of a cell
DELETE
Remove
row containing selected data column from the query
Note
If multiple items are selected,
pressing this key affects all selected items.
DELETE
Clear
all values for a selected grid column
INS ( after you select grid
row)
Insert
row between existing rows
INS ( after you select any
Or ... column)
Add
an Or
column
You can use the standard Windows
editing keys when working in the SQL pane, such as CTRL+Arrow keys to move
between words, and the Cut, Copy, and Paste commands on the Edit menu.
Note You can only insert text; there is no
overstrike mode.
Keys for working in data access pages
Work
with data access pages in Page view
Note To use the following keys, press the TAB
key repeatedly until the expand
indicator (expand indicator: A button that is used
to expand or collapse groups of records; it displays the plus (+) or minus ()
sign.) or record navigation toolbar has the focus (focus: The ability to receive user input through mouse
or keyboard actions or the SetFocus method. Focus can be set by the user
or by the application. The object that has focus is usually indicated by a
highlighted caption or title bar.). If a PivotTable
list (PivotTable list: A Microsoft Office Web
Component used to analyze data interactively on a Web page. Data displayed in a
row and column format can be moved, filtered, sorted, and calculated in ways
that are meaningful for your audience.) or spreadsheet (Spreadsheet Component: A Microsoft Office Web
Component that provides the interactive functionality of
a spreadsheet on a Web page. You can enter data, add formulas
and functions, apply filters, change formatting, and recalculate
right on the Web page.) control currently has the focus, press
CTRL+TAB.
SPACE or ENTER
Expand
or collapse a group of records corresponding to the expand indicator in a grouped
data access page (grouped data access page: A data
access page that has two or more group levels.)
TAB or SHIFT+TAB
Select
a button on the record navigation toolbar
SPACE or ENTER
Activate
the selected button on the record navigation toolbar
Work
with data access pages in Design view
SHIFT+ENTER
To
add a control to a section
CTRL+C
To
copy the selected control to the Clipboard
CTRL+X
To
cut the selected control and copy it to the Clipboard
CTRL+V
To
paste the contents of the Clipboard in the upper-left corner of the selected
section
RIGHT ARROW
To
move the selected control to the right by a pixel along the page's grid
LEFT ARROW
To move
the selected control to the left by a pixel along the pages grid
UP ARROW
To
move the selected control up by a pixel along the pages grid
DOWN ARROW
To
move the selected control down by a pixel along the pages grid
CTRL+RIGHT ARROW
To
move the selected control to the right by a pixel (irrespective of the pages
grid)
CTRL+LEFT ARROW
To
move the selected control to the left by a pixel (irrespective of the pages
grid)
CTRL+UP ARROW
To
move the selected control up by a pixel (irrespective of the pages grid)
CTRL+DOWN ARROW
To
move the selected control down by a pixel (irrespective of the pages
grid)
SHIFT+RIGHT ARROW
To
increase the width of the selected control (to the right) by a pixel
SHIFT+LEFT ARROW
To
decrease the width of the selected control (to the left) by a pixel
SHIFT+UP ARROW
To
decrease the height of the selected control (from the bottom) by a pixel
SHIFT+DOWN ARROW
To
increase the height of the selected control (from the bottom) by a pixel
SHIFT+TAB
To
move the focus from the page design surface to the address/subject dialog box
when sending a page as an e-mail
ESC
To
move the focus from the Field List or Data Outline back to the data access page
design surface
Keys
for selecting elements in PivotTable view
The TAB key
Move
the selection from left to right, and then down
ENTER
Move
the selection from top to bottom, and then to the right
SHIFT+TAB
Select
the cell to the left. If the current cell is the leftmost cell, SHIFT+TAB
selects the last cell in the previous row.
SHIFT+ENTER
Select
the cell above the current cell. If the current cell is the topmost cell, SHIFT+ENTER
selects the last cell in the previous column.
CTRL+ENTER
Select
the detail cells for the next item in the row area
SHIFT+CTRL+ENTER
Select
the detail cells for the previous item in the row area
Arrow keys
Move
the selection in the direction of the arrow key. If a row or column field is
selected, press DOWN ARROW to move to the first item of data in the field, and
then press an arrow key to move to the next or previous item or back to the
field. If a detail field is selected, press DOWN ARROW or RIGHT ARROW to move
to the first cell in the detail area.
SHIFT+arrow key
Extend
or reduce the selection in the direction of the arrow key
CTRL+arrow key
Move
the selection to the last cell in the direction of the arrow key
SHIFT+ALT+arrow key
Move
the selected item in the direction of the arrow key
HOME
Select
the leftmost cell of the current row
END
Select
the rightmost cell of the current row
CTRL+HOME
Select
the leftmost cell of the first row
CTRL+END
Select
the last cell of the last row
SHIFT+CTRL+HOME
Extend
selection to the leftmost cell of the first row
SHIFT+CTRL+END
Extend
selection to the last cell of the last row
CTRL+SPACEBAR
Select
the field for the currently selected item of data, total, or detail
SHIFT+SPACEBAR
Select
the entire row containing the currently selected cell
CTRL+A
PAGE DOWN
Display
the next screen
PAGE UP
Display
the previous screen
SHIFT+PAGE DOWN
Extend
a selection down one screen
SHIFT+PAGE UP
Reduce
a selection by one screen
ALT+PAGE DOWN
Display
the next screen to the right
ALT+PAGE UP
Display
the previous screen to the left
SHIFT+ALT+PAGE DOWN
Extend
selection to the page on the right
SHIFT+ALT+PAGE UP
Extend
selection to the page on the left
Keys
for carrying out commands
F1
Display
Help topics.
SHIFT+F10
Display
the shortcut menu for the selected element of the PivotTable
view (PivotTable view: A view that summarizes and
analyzes data in a datasheet or form. You can use different levels of detail or
organize data by dragging the fields and items, or by showing and hiding items
in the drop-down lists for the fields. ). Use the shortcut menus to
carry out commands in the PivotTable view.
Underlined letter
Carry
out a command on the shortcut menu
ESC
Close
the shortcut menu without carrying out a command
ALT+ENTER
Display
the Properties dialog box
ALT+F4
Close
the Properties dialog box
ESC
Cancel
a refresh operation in progress
CTRL+C
Copy
the selected data from the PivotTable view to the Clipboard
CTRL+E
Export
the contents of the PivotTable view to Microsoft Excel
Keys
for displaying, hiding, filtering, or sorting data
CTRL+8
Show
or hide the expand indicators ( and boxes)
beside items
CTRL+PLUS SIGN
Expand
the currently selected item
CTRL+MINUS SIGN
Hide
the currently selected item
ALT+DOWN ARROW
Open
the list for the currently selected field
The TAB key
Alternately
move to the most recently selected item, the OK button, and the Cancel
button in the drop-down list for a field
Arrow keys
Move
to the next item in the drop-down list for a field
SPACEBAR
Select
or clear the check box for the current item in the drop-down list for a field
ENTER
Close
the drop-down list for a field and apply any changes you made
ESC
Close
the drop-down list for a field without applying your changes
CTRL+T
Turn
AutoFilter on or off
CTRL+SHIFT+A
Sort
data in the selected field or total in ascending order (A Z
0 9)
CTRL+SHIFT+Z
Sort
data in the selected field or total in descending order (Z A
9 0)
ALT+SHIFT+UP ARROW
or ALT+SHIFT+LEFT ARROW
Move
the selected member up or left
ALT+SHIFT+DOWN ARROW or
ALT+SHIFT+RIGHT ARROW
Move
the selected member down or right
Keys
for adding fields and totals and changing the layout of a PivotTable view
Keys
for working with the field list
CTRL+L
Display
the field list, or activate it if it's already displayed
Arrow keys
Move
to the next item in the field list
SHIFT+UP ARROW
Move
to the previous item and include it in the selection
SHIFT+DOWN ARROW
Move
to the next item and include it in the selection
CTRL+UP ARROW
Move
to the previous item, but don't include the item in the selection
CTRL+DOWN ARROW
Move
to the next item, but don't include the item in the selection
CTRL+SPACEBAR
Remove
the item from the selection, if the item that has focus is included in the
selection, and vice versa
PLUS SIGN (numeric
keypad)
Expand
the current item in the field list to display its contents. Or expand Totals to
display the available total fields.
MINUS SIGN (numeric
keypad)
Collapse
the current item in the field list to hide its contents. Or collapse Totals to
hide the available total fields.
The TAB key
Alternately
move to the most recently selected item, the Add to button, and the list
next to the Add to button in the field list
ALT+DOWN ARROW
Open
the drop-down list next to the Add to button in the field list. Use the
arrow keys to move to the next item in the list, and then press ENTER to select
an item.
ENTER
Add
the highlighted field in the field list to the area in the PivotTable
view (PivotTable view: A view that summarizes and
analyzes data in a datasheet or form. You can use different levels of detail or
organize data by dragging the fields and items, or by showing and hiding items
in the drop-down lists for the fields. ) that's displayed in the Add
to list
ALT+F4
Close
the field list
Keys
for adding fields and totals
CTRL+SHIFT+S
Add a
new total field for the selected field in the PivotTable
view (PivotTable view: A view that summarizes and
analyzes data in a datasheet or form. You can use different levels of detail or
organize data by dragging the fields and items, or by showing and hiding items
in the drop-down lists for the fields. ) by using the Sum
summary function
CTRL+SHIFT+C
Add a
new total field for the selected field in the PivotTable view by using the Count
summary function
CTRL+SHIFT+M
Add a
new total field for the selected field in the PivotTable view by using the Min
summary function
CTRL+SHIFT+X
Add a
new total field for the selected field in the PivotTable view by using the Max
summary function
CTRL+SHIFT+E
Add a
new total field for the selected field in the PivotTable view by using the Average
summary function
CTRL+SHIFT+D
Add a
new total field for the selected field in the PivotTable view by using the Standard
Deviation summary function
CTRL+SHIFT+T
Add a
new total field for the selected field in the PivotTable view by using the
Standard Deviation Population summary function
CTRL+SHIFT+V
Add a
new total field for the selected field in the PivotTable view by using the Variance
summary function
CTRL+SHIFT+R
Add a
new total field for the selected field in the PivotTable view by using the Variance
Population summary function
CTRL+SHIFT+B
Turn
subtotals and grand totals on or off for the selected field in the PivotTable
view
CTRL+F
Add a
calculated detail field
CTRL+1
Move
the selected field in the PivotTable
view (PivotTable view: A view that summarizes and
analyzes data in a datasheet or form. You can use different levels of detail or
organize data by dragging the fields and items, or by showing and hiding items
in the drop-down lists for the fields. ) to the row area
CTRL+2
Move
the selected field in the PivotTable view to the column area
CTRL+3
Move
the selected field in the PivotTable view to the filter area
CTRL+4
Move
the selected field in the PivotTable view to the detail area
CTRL+LEFT ARROW
Move
the selected row or column field in the PivotTable view to a higher level
CTRL+RIGHT ARROW
Move
the selected row or column field in the PivotTable view to a lower level
Keys
for formatting elements in PivotTable view
To use the following shortcuts, first
select a detail field or a data cell for a total field.
The first seven keyboard shortcuts
change the number format of the selected element.
CTRL+SHIFT+~ (tilde)
Apply
the general number format to values in the selected total or detail field
CTRL+SHIFT+$
Apply
the currency format, with two decimal places and negative numbers in
parentheses, to values in the selected total or detail field
CTRL+SHIFT+%
Apply
the percentage format, with no decimal places, to values in the selected total
or detail field
CTRL+SHIFT+^
Apply
the exponential number format, with two decimal places, to values in the
selected total or detail field
CTRL+SHIFT+#
Apply
the date format, with the day, month, and year, to values in the selected total
or detail field
CTRL+SHIFT+@
Apply
the time format, with the hour, minute, and AM or PM, to values in the selected
total or detail field
CTRL+SHIFT+!
Apply
the numeric format, with two decimal places, thousands separator, and a minus
sign for negative values, to values in the selected total or detail field
CTRL+B
Make
text bold in the selected element of the PivotTable
view (PivotTable view: A view that summarizes and
analyzes data in a datasheet or form. You can use different levels of detail or
organize data by dragging the fields and items, or by showing and hiding items
in the drop-down lists for the fields. )
CTRL+U
Make
text underlined in the selected element of the PivotTable view
CTRL+I
Make
text italic in the selected element of the PivotTable view
Keys
for selecting items in a chart
RIGHT ARROW
Select
the next item in the chart
LEFT ARROW
Select
the previous item in the chart
DOWN ARROW
Select
the next group of items
UP ARROW
Select
the previous group of items
Keys
for working with properties and options
ALT+ENTER
Display
the Properties dialog box
ALT+F4
Close
the Properties dialog box
The TAB key
When
the Properties dialog box is active, select the next item on the active
tab
RIGHT ARROW
When
a tab in the Properties dialog box is active, select the next tab
LEFT ARROW
When
a tab in the Properties dialog box is active, select the previous tab
DOWN ARROW
Display
a list or palette when a button that contains a list or palette is selected
SHIFT+F10
Display
the shortcut menu
Underlined letter
Carry
out a command on the shortcut menu
ESC
Close
the shortcut menu without carrying out a command
ALT+DOWN ARROW
Open
the list for the currently selected field
The TAB key
In
the drop-down list for a field, alternately move to the most recently selected
item, the OK button, and the Cancel button
Arrow keys
In
the drop-down list for a field, move to the next item
SPACEBAR
In
the drop-down list for a field, select or clear the check box for the current
item
ENTER
Close
the drop-down list for a field and apply any changes you made
ESC
Close
the drop-down list for a field without applying your changes
Keys
for working with the field list
CTRL+L
Display
the field list, or activate it if it's already displayed
Arrow keys
Move
to the next item in the field list
SHIFT+UP ARROW
Move
to the previous item and include it in the selection
SHIFT+DOWN ARROW
Move
to the next item and include it in the selection
CTRL+UP ARROW
Move
to the previous item, but don't include the item in the selection
CTRL+DOWN ARROW
Move
to the next item, but don't include the item in the selection
CTRL+SPACEBAR
Remove
the item from the selection if the item that has focus is included in the
selection, and vice versa
PLUS SIGN (numeric
keypad)
Expand
the current item in the field list to display its contents, or expand Totals to
display the available total fields
MINUS SIGN (numeric keypad)
Collapse
the current item in the field list to hide its contents, or collapse Totals to
hide the available total fields.
The TAB key
In
the field list, alternately move to the most recently selected item, the Add
to button, and the list next to the Add to button
ALT+DOWN ARROW
Open
the drop-down list next to the Add to button in the field list. Use the
arrow keys to move to the next item in the list, and then press ENTER to select
an item.
ENTER
Add
the highlighted field in the field list to the drop area that's displayed in
the Add to list
ALT+F4
Close
the field list
Keys for working in spreadsheets
Moving
and scrolling in a spreadsheet
Arrow keys
Move
one cell up, down, left, or right
CTRL+arrow key
Move
to the edge of the current data region
HOME
Move
to the beginning of the row
CTRL+HOME
Move
to the beginning of the sheet
CTRL+END
Move
to the last cell on the sheet, which is the cell at the intersection of the
right-most used column and the bottom-most used row (in the lower-right
corner), or the cell opposite the home cell, which is typically A1
PAGE DOWN
Move
down one screen
PAGE UP
Move
up one screen
ALT+PAGE DOWN
Move
one screen to the right
ALT+PAGE UP
Move
one screen to the left
CTRL+PAGE DOWN
Move
to the next sheet
CTRL+PAGE UP
Move
to the previous sheet
The TAB key
Move
forward between unlocked cells on a protected sheet
SHIFT+TAB
Move
backward between unlocked cells on a protected sheet
SCROLL LOCK
Turn
SCROLL LOCK on or off
UP ARROW or DOWN ARROW
Scroll
one row up or down
LEFT ARROW or RIGHT ARROW
Scroll
one column left or right
SHIFT+F11
Insert
a new sheet
CTRL+PAGE DOWN
Move
to the next sheet
CTRL+PAGE UP
Move
to the previous sheet
ENTER
Complete
a cell entry and move down in the selection
CTRL+ENTER
Fill
the selected cell range with the current entry
SHIFT+ENTER
Complete
a cell entry and move up in the selection
The TAB key
Complete
a cell entry and move to the right in the selection
CTRL+SHIFT+ENTER
Enter
an array formula
SHIFT+TAB
Complete
a cell entry and move to the left in the selection
ESC
Cancel
a cell entry
Arrow keys
Move
one character left or right
HOME
Move
to the beginning of the line
END
Move
to the end of the line
F2
Edit
the active cell and position the insertion point at the end of the line
F9
Calculate
all sheets in the active spreadsheet
= (equal sign)
Start
a formula
ALT+= (equal sign)
Insert
a SUM formula by using the AutoSum command
BACKSPACE
Delete
the character to the left of the insertion point, or delete the selection
DELETE
Delete
the character to the right of the insertion point, or delete the
selection
CTRL+B
Apply
or remove bold formatting
CTRL+I
Apply
or remove italic formatting
CTRL+U
Apply
or remove an underline
F2
Edit
the active cell and put the insertion point at the end of the line
F4
Toggle
between absolute and relative mode for the currently selected reference
ESC
Cancel
an entry in the cell
BACKSPACE
Clear
the active cell and leave in edit mode, or delete the preceding character in
the active cell as you edit the cell contents
ENTER
Complete
a cell entry
CTRL+SHIFT+ENTER
Enter
a formula as an array formula
Inserting,
deleting, and copying a selection
CTRL+C
Copy
the selection
CTRL+X
Cut
the selection
CTRL+V
Paste
the selection
DELETE
Clear
the contents of the selection
CTRL+Z
Undo
the last action
ENTER
Move
from top to bottom within the selection (down), or move in the direction that
is selected in the Commands and Options dialog box
SHIFT+ENTER
Move
from bottom to top within the selection (up), or move opposite to the direction
that is selected in the Commands and Options dialog box
The TAB key
Move
from left to right within the selection, or move down one cell if only one
column is selected
SHIFT+TAB
Move
from right to left within the selection, or move up one cell if only one column
is selected
Selecting
cells, columns, or rows
SHIFT+arrow key
Extend
the selection by one cell
CTRL+SHIFT+arrow key
Extend
the selection to the last nonblank cell in the same column or row as the active
cell
SHIFT+HOME
Extend
the selection to the beginning of the row
CTRL+SHIFT+HOME
Extend
the selection to the beginning of the sheet
CTRL+SHIFT+END
Extend
the selection to the last used cell on the sheet (lower-right corner)
CTRL+SPACEBAR
Select
the entire column
SHIFT+SPACEBAR
Select
the entire row
CTRL+A
Select
the entire sheet
SHIFT+PAGE UP
Extend
the selection up one screen
Working
with AutoFilter drop-down lists
CTRL+T
Enable
AutoFilter on the selected range
ALT+DOWN ARROW
Open
the AutoFilter drop-down list for the selected cell
The TAB key
Alternately
move to the most recently selected item, the OK button, and the Cancel
button in an AutoFilter drop-down list
Arrow keys
Move
to the next or previous item in an AutoFilter drop-down list
Letter or number keys
Move
to the first item that starts with that letter or number in an AutoFilter
drop-down list
SHIFT+arrow keys
Extend
the selection in an AutoFilter drop-down list
SPACEBAR
Select
or clear the check boxes for the selected items in an AutoFilter drop-down
list
ENTER
Close
an AutoFilter drop-down list and apply any changes you made
ESC
Close
an AutoFilter drop-down list without applying your changes